Microsoft products allow you to organize content using bulleted and numbered lists. If you are a newcomer it might be a bit confusing. And that is how the page numbering for a Word document. The next pages will continue from number 2. I will number page at the bottom right. Step 7: Selecting the position for the page number in Page Number > Bottom of page > Choose the position you like.
![]() Therefore, we use Heading 1 to Heading 5 for headings in the main body of the document. Referring to captions for figures, tables etc (eg "see Figure A2.3, below")Numbering the headings in the body of the document and the AppendixesYou have to use the built-in Heading styles in order to be able to use their "magic" properties (described at Why use Word's built-in heading styles?). Referring to headings (eg "see Chapter 3, above")4. If you do, the Table of Contents and the page numbering will be a mess. Either base Heading 6 on no style, or base it on Heading 5.Do not use any Heading 1 to 5 styles in your Appendixes. You probably need to make it larger, perhaps in the same font and size as Heading 1.Don't fall for the trap of basing Heading 6 style on Heading 1. For example, out of the box, Heading 6 is in a very small font. Heading 6 might be set up to say "Appendix A".To set up the numbering system for your headings, use the techniques described at Controlling numbered headings: An introduction.Modify the Heading 6 to 9 styles so that they meet your needs. Under Reference Type, choose Heading. In Word 2007 and Word 2010: References > Cross-reference. In Word 2002 and Word 2003: Insert > Reference > Cross Reference. In Word 2000 and before: Insert > Cross Reference. Display the Cross-reference dialog. Referring to headings in an AppendixIt's easy to create a reference to a heading in Word: Do Custom Page Numbers In Word 2016 Update The FieldYou have to update the field. That's because a cross-reference is a field. Choose your heading and click OK.(Note: Your cross-reference won't update automatically as your headings, and their numbering, changes. If your caption is in a Text Box, the Table of Figures can't see it. See Figure 1.In Word 2003 and earlier versions, if you have selected a floating (that is, not in-line) graphic or picture, and you then choose Insert > Reference > Caption, Word inserts your caption in a textbox. If you want to refer to the paragraph number of a heading in the Appendixes, refer to "Heading number" or "Heading number (No context)". To update all fields in the document, do ctrl-a, F9.)But … cross-references go awry when you have set up Appendix numbering as described on this web page.To avoid problems, don't create a reference to "Heading number (Full context)". A and B refer to the first two Appendixes. All Figures, Tables etc in the Appendixes are going to be labelled in the "Figure A-1", "Figure A-2", "Figure B-1" style. The Heading 6 style is numbered "Appendix A". (Hooray!) Captions in the Appendixes Microsoft fixed the problem. It was built-in with Word, and you use it for the body of the document. If you're later asked if you want to save normal.dot, say Yes.)You now have two labels for captions. (Note: This label is saved in normal.dot. Display the Caption dialog, as you did above. You must use the Caption dialog and click New Label. Your caption will look something like:Don't fall for the trap of creating the new SEQ list by changing the field codes directly. Click Numbering, tick Include chapter numbering and choose Heading 6 from the drop down list of styles and click OK. In the Caption box, type your caption text. In Word 2002 or Word 2003: Insert > Reference > Cross-Reference. To refer to figures, use the Cross-reference dialog. Thereafter, always use the AutoText or Quick Part to insert captions in the Appendix.Referring to captions for figures, tables etcUse a cross-reference to your Figures when you want to have text like "as you see in Figure 4.2, above …". Select the caption and turn it into an AutoText or Quick Part for easy use. Delete the extraneous "_Apx" in the text. Use the Figure_Apx label to create a caption. To refer to figures in an Appendix, choose the second "Figure_Apx" label.If you want page numbers in the Appendixes to be something like "Page A-1", use the technique described by John McGhie at the MS Word MVP FAQ site.If you follow John McGhie's rules, you will have a separate section for each Appendix. To refer to a figure in the body of the document, choose the first "Figure" label. In the Reference Type box drop-down list, you'll see the labels Figure and Figure_Apx. Add speaker comments in powerpoint for macOpen the Index and Tables dialog. Place your cursor where you want the Table of Contents For sections in the Appendixes, in the Chapter Starts with Style box, choose Heading 6.Note that the page numbers affect what's shown in the Table of Contents, so read on! Table of contents to include the AppendixesTo include your Appendix headings in the Table of Contents do the following. For sections in the body of the document, in the Chapter Starts with Style box, choose Heading 1. In Word 2003 and before, it's called the Index and Tables dialog. You'll see a dialog box. At the bottom of the menu, choose Insert Table of Contents…. In Word 2007 and Word 2010: References > Table of Contents. In Word 2002 and Word 2003: Insert > Reference > Index and Tables. If you want the Heading 9 paragraphs in the Table of Contents, allocate Heading 9 to Level 4.Problems, bugs, workarounds Sending your document to colleaguesIf you send this document to colleagues, they will be able to read and print the document in the usual way.If your colleagues want to add captions in the Appendix, they will need to do so using your apxcaption AutoText. If you want the Heading 8 paragraphs in the Table of Contents, allocate Heading 8 to Level 3. If you want the Heading 7 paragraphs in the Table of Contents, allocate Heading 7 to Level 2. If you want the Heading 6 paragraphs in the Table of Contents, allocate Heading 6 to Level 1. In that dialog box, if the Table of Contents tab is not active, then click the Table of Contents tab. In Word 2007 and Word 2010: Click the References tab. Place your cursor where you want the Table of Figures You have to create two, one for the "Figure" label, and one for the "Figure_Apx" label. Table of FiguresYou can't create one Table of Figures for your document. And tell them that, if they're later asked to save normal.dot or normal.dotm, they should say Yes. Then, create another Table of Figures setting the Caption Label box to "Figure_Apx". The first time round, set the Caption Label box to "Figure". If the Table of Figures tab is not active, then click the Table of Figures tab.
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